Privacy Notice
Updated May 2025
Overview
Welcome to the Executive Women’s Forum (EWF). The EWF is a powerful organization with a global reach whose mission is to strengthen and develop women leaders in the fields of cybersecurity, risk management, privacy, governance, compliance, IT audit, and related technologies.
In this Privacy Statement (Statement), we set forth the EWF’s Privacy Notice as to Personal Information which we collect online through www.ewf-usa.com or other EWF websites which link to this Privacy Statement from our site (collectively “EWF Sites”) and through other sources. The Statement includes the types of Personal Information we collect, how we use it, when we share it, and the rights you have with respect to your information.
Personal Information is any information that enables us to identify you, directly or indirectly, by reference to an identifier such as your name, identification number, location data, online identifier, or one or more factors specific to you. Personal Information excludes anonymous information or information that has the identity of an individual permanently removed.
The Statement applies when you use or access the EWF Sites, otherwise provide Personal Information, or interact with us online or in person.
Who We Are
For the purposes of the General Data Protection Regulation 2016/679 (GDPR), the Data Controller is the Executive Women’s Forum, a DSG Global Company with a registered address at 2005 Market Street, Floor 33, Philadelphia, PA 19103. The EWF is a for-profit corporation based in the United States.
Questions
If you have any questions regarding this Privacy Statement or the EWF Sites, contact us at [email protected], 908-806-8442, or send a letter to:
Executive Women’s Forum, a DSG Global Company
2005 Market Street, Floor 33
Philadelphia, PA 19103
You can also submit a request via our privacy webform.
Privacy Statement Updates
We will update this Privacy Statement from time to time. If we make any material changes to this Statement or the way we use, share, or collect Personal Information, we will notify you by revising the “Updated” date at the top of this Statement, posting an announcement of the updates on the EWF Sites, or sending an email notification.
Each time you use the EWF Sites, the current version of this Statement will apply. This Statement is applicable to all EWF Website visitors and users.
Collection of Personal Information
Throughout the EWF Sites, there are forms for visitors and members to request information and purchase/register for products and services. We use Personal Information from these forms to provide the products, events, promotional materials, or memberships that you request.
Forms on the EWF Sites that request financial information do so in order to bill you for products or services ordered. Unique identifiers (such as your email and password) are collected from website visitors to verify the user’s identity for access to restricted content or features on the EWF Sites.
What Information Do We Collect?
The EWF collects the following Personal Information:
- Information You Give Us
You may provide Personal Information to us which may include your name, work and/or personal email address, mailing address, phone number and/or cell phone number, your employer and job title, demographic information about you including number of years in the industry, job level, etc., and if you are making a purchase, your credit card information.
The EWF collects Personal Information in the following ways from different parts of the EWF Sites:- Accounts/Memberships: You provide Personal Information such as full name, employer, mailing address, phone number, email address, job title and responsibilities, and other demographic information when you create an account or become a member through the EWF Sites or through your employer on your behalf. Individual membership purchase information will include financial information and information concerning the content and time of the purchase.
- Information and Resource Lists: You provide Personal Information such as full name, job title and company, phone number, email address, and areas of interest when you request information or resources from the EWF.
- Event Registrations: You provide the same type of Personal Information as noted above for memberships when you register for an event using the EWF Sites. Purchase information will include financial information and information concerning the content and time of the purchase. Event registrations may also include information about dietary restrictions, required accommodations, and emergency contacts.
- Mentoring Program Profiles: You provide the same type of Personal Information as noted above for accounts/memberships as well as work experience and mentoring goals and values when you sign up as a mentor/mentee. Once you begin your mentoring round, Personal Information around 360 and leadership assessments and mentoring relationship progress is collected and used for mentoring conversations and to determine completion certificate eligibility.
- Leadership Academy Programs: You provide the same type of Personal Information as noted above for registrations when signing up for a Leadership Academy program. Once you begin your program, Personal Information about progress is collected and used to determine completion and CPE eligibility.
- Site Use Information
The EWF collects technical information each time a visitor accesses the EWF Website, including IP address, browser type and version, time zone settings, location, browser plug-in types and versions, operating system, and platform type.
We may also collect information about your visit, including pages and forms you viewed, page response times, download errors, length of visits to certain pages, page/form/email interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
This technical information helps us to understand what browsers we need to support, what sections of the EWF Sites are most popular, and how many visitors come to our site(s). You do not have to register with the EWF Sites before we can collect this information. - Personal Data We Collect from Other Sources
We may receive information about you from publicly available and third-party databases or services that provide information about business professionals that we believe will help us provide resources and services that may be of interest to you. We will obtain your consent before contacting you if required by the law of the country in which you are located.
How Do We Use Personal Information?
We use your Personal Information according to the terms of the Privacy Statement in effect at the time of our use. We will only process your Personal Information, including sharing it with third parties, where:
- You have provided your consent which can be withdrawn at any time
- The processing is necessary for the performance of a contract to which you are a part
- We are required by law
- Processing is required to protect your vital interests or those of another person
- Processing is necessary for the purposes of our legitimate commercial interests, except where such interests are overridden by your rights and interests.
We use Personal Information for the following purposes:
- Information You Give Us
We use the Personal Information you provide us:- To carry out our obligations arising from your membership and any other agreement entered into between you and the EWF
- To update and renew your account or membership as required
- To notify you about changes to your account, membership, related services/products, or to ask you to provide feedback
- To provide you with the information, products, and services you request from us
- To organize and deliver conferences, events, and education relevant to your job and subjects of interest
- To respond to your questions and provide related member or customer services
- To provide you with information about events, products, or services we feel may interest you, provided you have not opted out of receiving such information
- To comply with all applicable laws or legal processes, including providing information on individual users to the appropriate governmental authorities where required by law enforcement or judicial authorities
- Site Use Information
We use Personal Information we collect about your use of the EWF Sites:- To administer, protect, and improve the EWF Sites (including troubleshooting, data analysis, testing, system maintenance, support, reporting, and hosting of data)
- To perform statistical analyses of the collective characteristics and behavior of visitors to the EWF Sites and to measure user interests regarding specific areas of the EWF Sites
- To report aggregate, anonymous data in annual reporting as to the number of page views, downloads, etc. of specific areas of the EWF Sites
- Personal Data We Collect from Other Sources
We combine personal data we collect from other sources with information you give to us and information we collect about you. We use this combined Personal Information for the purposes set out above in sections 1 and 2. - Mentoring and Program Information
We use Personal Information collected through the EWF Mentoring and Leadership Academy programs:- To send notifications/reminders on your progress and status in the program
- To request feedback or input on the program
- To provide completion and CPE information
- Exceptions
On occasion the EWF collects Personal Information through the EWF Sites with the intent to afford a greater degree of privacy for such information than is otherwise set forth in this Privacy Statement. In those situations where the EWF does so, we will clearly disclose to you at the time we collect such information what degree of privacy will be afforded to the Personal Information collected at such time.
For example, the EWF may collect survey information where the EWF’s use of any Personal Information from that survey is more limited than the general EWF Privacy Statement would otherwise allow; in such a case, the EWF will disclose the stricter privacy notice governing that survey information at the time such Personal Information is collected from the survey respondent.
Do We Share Information with Third Parties?
Personal Information collected through the EWF Sites is generally collected and maintained solely by the EWF or its contracted vendors. We will only transfer your Personal Information to trusted third parties who provide sufficient guarantees with respect to the technical and organizational security measures governing the processing to be carried out and who can demonstrate a commitment to compliance with those measures.
We may share Personal Information to third parties in the following ways:
- With partners, suppliers, and sub-contractors for the performance of obligations arising from your membership, or any other agreement we enter into with them or you or to provide you with the information, products, and membership services that you request from us
- With analytics and search engine providers that assist us in the improvement and optimization of the EWF Sites
- With trusted third-party companies and individuals to help us provide, analyze, and improve the EWF Sites and membership services (including but not limited to data storage, maintenance services, database management, web analytics, and payment processing)
- With necessary entities in the event of a business transaction such as a purchase, sale, merger, or bankruptcy
Sharing Personal Information with Benefactors and Sponsors
The EWF does not sell your Personal Information; however, as part of our obligations to benefactors and sponsors related to the execution of our in-person events, we may provide attendee lists, as expressly needed for access to the event, which include Personal Information. If you wish to opt out of these attendee lists at any time, contact us at [email protected], 908-806-8442, or via our privacy webform.
How Do We Secure Your Personal Information?
The EWF Sites have security measures in place to protect the Personal Information under our control. While we cannot guarantee that loss, misuse, or alteration to data will not occur, we take reasonable precautions to prevent such unfortunate occurrences. Certain particularly sensitive information, such as your credit card number, collected for a commercial transaction is encrypted prior to transmission.
You are ultimately responsible for the security of your EWF account login credentials. You may not share your EWF login credentials with colleagues so they can access content or features that are restricted to EWF members only.
Where and How Long Do We Store Your Personal Information?
The EWF stores your Personal Information, in a form which permits us to identify you, for no longer than is necessary for the purpose for which the Personal Information is processed. We may retain and use your Personal Information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements and rights, or if it is not technically reasonably feasible to remove it. Consistent with these requirements, we will try to delete your Personal Information quickly upon request.
The Personal Information provided to us is generally stored on servers located in the United States. If you are located in another jurisdiction, you should be aware that once your Personal Information is submitted through the EWF Sites, it will be transferred to our servers in the United States and that the United States currently does not have uniform data protection laws in place.
How Are “Cookies” Used on the EWF Sites?
Like most businesses, we employ “cookies” on the EWF Sites. When you first access the EWF Sites, you will receive a message advising you that cookies are in use. By accepting the message and continuing to browse, you signify that you understand and agree to the use of these cookies.
You do not have to accept cookies and consent can be withdrawn at any time. You can change your browser settings to refuse or restrict cookies, and you may delete cookies after they have been placed on your device at any time. If you do not accept or delete our cookies, some areas of the EWF Sites may not function properly.
Cookies Definition
Cookies are small files containing a string of characters that we may store on your computer or mobile device when you visit a EWF Website. When you visit the EWF Website again, the cookies allow us to recognize your browser. Cookies may store your preferences and other information but cannot read data off your hard drive or read cookie files created by other sites.
Cookies set by a website owner (in this case, EWF) are called “first-party cookies”. Cookies set by parties other than the website owner are called “third-party cookies”. Third-party cookies enable us to provide third-party features or functionality through the EWF Sites (e.g., social media functions and analytics).
Cookies the EWF Uses
The information that we collect with cookies allows us to statistically analyze usage of the EWF Sites and improve our content and other offerings. The specific types of first-party and third-party cookies placed on the EWF Sites and the purposes they perform are described below.
- Necessary Cookies: These are cookies that are required for the operation of the EWF Sites. They include, for example, cookies that enable you to log into members-only areas of our websites and register for events.
- Analytic, Performance, and Personalization Cookies: These cookies collect information about how users access and move through the EWF Sites. We use this information in either aggregate form to help us to improve the way the EWF Sites work or to personalize EWF content to your interests.
- Social Media/Advertising Cookies: These cookies allow us to integrate social media functions into the EWF Sites and may also be used for advertising purposes.
Controlling Your Cookies
When you first access the EWF Sites, you will receive a message advising you that cookies are in use. By accepting the message and continuing to browse, you signify that you understand and agree to the use of these cookies, as described in this Cookie Policy.
You do not have to accept cookies and consent can be withdrawn at any time, although you may not be able to use certain features on the EWF Sites. You can do this through updates to your browser settings or through the other links provided below.
Below are links to instructions for updating your cookie settings on the most popular browsers:
To find out more about cookies and similar technologies, including how to see what cookies and similar technologies have been set and how to manage and delete them, visit www.allaboutcookies.org and www.youronlinechoices.com.
Do Not Track
Your browser may offer you a “Do Not Track” (DNT) option, which allows you to signal to operators of websites and web applications and services (including behavioral advertising services) that you do not wish such operators to track certain of your online activities over time and across different websites and platforms. There is no universally agreed-upon standard for what an organization should do when it detects a DNT signal. Currently, we do not monitor or take any action with respect to these signals or other mechanisms. Learn more.
Third-Party Links
The EWF Sites may contain links to third-party websites, applications, and services not operated by the EWF. These links are provided as a service and do not imply any endorsement by the EWF of the activities or content of these sites, applications, or services, nor any association with their operators. The EWF is not responsible for the privacy policies or practices of any third party, including websites or services directly linked to EWF’s services. We encourage you to review the privacy policies of any third-party site that you access from the EWF Sites.
Your Privacy Rights
Privacy Rights Requests
You, or your authorized agent, may make privacy rights requests at any time by contacting us [email protected], 908-806-8442, or via our privacy webform.
Correction and Removal
If any of the information that the EWF has about you is incorrect, or you wish to have information (including Personal Information) removed from our records, you may do so through your EWF account or by contacting us at [email protected], 908-806-8442, or via our privacy webform.
Updating Communication Preferences and Opting Out
Additionally, if you would like to adjust your EWF communication preferences or prefer not to receive marketing messages from us, please let us know by accessing the unsubscribe or preferences links within any marketing message that you receive or by contacting us at [email protected], 908-806-8442, or via our privacy webform.
Your European Privacy Rights
For European Residents Only. If you are based in the European Economic Area (EEA), in certain circumstances, you have rights under the General Data Protection Regulation (GDPR) in relation to your Personal Information.
- Request Access to Your Personal Information. You may have the right to request access to any Personal Information we hold about you as well as related information, including the purposes for processing the Personal Information, the recipients or categories of recipients with whom the Personal Information has been shared, where possible, the period for which the Personal Information will be stored, the source of the Personal Information, and the existence of any automated decision making.
- Request Correction of Your Personal Information. You may have the right to obtain without undue delay the rectification of any inaccurate Personal Information we hold about you.
- Request Erasure of Your Personal Information. You may have the right to request that Personal Information held about you is deleted.
- Request Restriction of Processing Your Personal Information. You may have the right to prevent or restrict processing of your Personal Information.
- Request Transfer of Your Personal Information. You may have the right to request transfer of Personal Information directly to a third party where this is technically feasible.
Where you believe that we have not complied with our obligations under this Privacy Statement or European data protection laws, you have the right to make a complaint to an EU Data Protection Authority.
You can exercise any of these rights by contacting us at [email protected], 908-806-8442, or via our privacy webform.
Your United Kingdom Privacy Rights
For United Kingdom residents only. If you are based in the United Kingdom and your Personal Information is shared with the EWF or with third parties located outside the United Kingdom, we take steps to ensure that appropriate safeguards are in place to guarantee the continued protection of your Personal Information, such as by entering into the international data transfer addendum to the European Commission’s Standard Contractual Clauses, adopted by the UK Government under section 119A of the Data Protection Act 2018.
You have the same data subject rights as those for the EEA listed above, except that references to the GDPR should be read as references to the UK GDPR and complaints should be filed with the UK supervisory authority, the Information Commissioner’s Office.
Your California Privacy Rights
For California residents only. If you are located in California, the California Consumer Privacy Act of 2018 (CCPA) as amended by the California Privacy Rights Act (CPRA) requires select businesses to disclose policies relating to the sharing of certain categories of your Personal Data with third parties. Any terms defined in the CCPA or CPRA have the same meaning when used in this section.
California residents have the following rights:
- To know the categories of Personal Information being collected about you, the purposes for which the categories of Personal Information are collected or used, and whether that information is sold or shared.
- To know the length of time we intend to retain each category of Personal Information.
- To know whether your Personal Information is sold or disclosed and to whom.
- To access your Personal Information.
- To delete the Personal Information you have provided to us, with certain exceptions.
- To correct your Personal Information.
- To opt out of the sale of Personal Information.
- To know if Sensitive Personal Information (SPI) is being collected about you, the categories of SPI being collected, the purposes for which the categories of SPI are collected or used, and whether the SPI is sold or shared.
- To limit the use of your SPI if it is used for cross-contextual behavioral advertising or for the purposes of inferring characteristics about you.
- Not to be discriminated against, even if you exercise your privacy rights.
Request for Information, Correction, or Deletion
California residents have the right to request, under certain circumstances, that a business that collects Personal Information about them disclose the information listed below for the preceding 12 months:
- Categories of Personal Information collected about you
- Categories of sources from which the Personal Information is collected
- Business or commercial purpose for collecting, selling or sharing Personal Information
- Categories of third parties to whom the business discloses Personal Information
- Specific pieces of Personal Information collected about you
Please note that if we collected information about you for a single one-time transaction and do not keep that information in the ordinary course of business, that information will not be retained for purposes of a request under this section. In addition, if we have de-identified or anonymized data about you, we are not required to re-identify or otherwise link your identity to that data if it is not otherwise maintained that way in our records.
You can also request that we correct or delete your Personal Information. There may be certain exceptions to our obligation to correct or delete your information such as if you have an existing account with us or if we have a legitimate business reason to keep your information.
Personal Information Collected
We have collected the following categories of Personal Information from consumers within the last twelve (12) months:
| Category of Personal Information Collected | Category of Third Parties Personal Information Is Disclosed to for a Business Purpose | Category of Third Parties to Whom Personal Information is Sold And/or Shared |
|---|---|---|
| Identifiers. A real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, or other similar identifiers. | Service providers, our corporate family, advertising partners (online identifiers only), and data analytics providers | Advertising partners (online identifiers only) and data analytics providers (online identifiers only) |
| Personal information Categories (listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)). A name, address, telephone number, education, employment, employment history, credit card number, debit card number, or any other financial information. Personal Information does not include publicly available information that is lawfully made available to the general public from federal, state, or local government records. Note: Some Personal Information included in this category may overlap with other categories. | Service providers, our corporate family, and data analytics providers | N/A |
| Protected Classification Characteristics (under California or federal law). Age (40 years or older), national origin, citizenship, marital status, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), veteran, or military status. | Service providers, our corporate family, and data analytics providers | N/A |
| Commercial information. Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies. | Service providers, our corporate family, data analytics providers, and advertising partners | Data analytics providers and advertising partners |
| Internet or Other Electronic Network Activity. Browsing history, search history, information on a consumer’s interaction with an internet website, application, or advertisement. | Service providers, our corporate family, data analytics providers, and advertising partners | Data analytics providers and advertising partners |
| Professional or Employment-related information. Current or past job history. | Service providers and our corporate family | N/A |
Information related to how long we retain each category of Personal Information is included in the “Where and How Long Do We Store Your Personal Information?” section above.
We do not have actual knowledge that we sell or share the Personal Information of consumers under 16 years of age.
How to Exercise Your California Privacy Rights
You or your authorized agent may make a privacy rights request at [email protected], via our privacy webform, or mailed to:
Executive Women’s Forum, a DSG Global Company
2005 Market Street, Floor 33
Philadelphia, PA 19103
If you use an authorized agent to submit your request, we may require proof of the written authorization you have given. We also may require you to confirm your identity and your residency to obtain the information, and you are only entitled to make this request twice in a 12-month period. For emails, please include “California Privacy Rights” as the subject line. You must include your full name, email address, and attest to the fact that you are a California resident. We will acknowledge your request within 10 days and respond to your request within 45 days or let you know if we need additional time. If you make this request by telephone, we may also ask you to provide the request in writing so that we may verify your identity. If we are unable to honor your request for any reason, we will notify you of the reason within the request time period.
Direct Marketing
Section 1798.83 of the California Civil Code requires select businesses to disclose policies relating to the sharing of certain categories of your Personal Information with third parties. If you reside in California and have provided your Personal Information to the EWF, you may request information about our disclosures of certain categories of Personal Information to third parties for direct marketing purposes using the information in the Questions section above.